Event Planner Checklist.
Confirm event dates and timeline
Define event goals and objectives
Determine budget and allocate funds
Select and book the venue (check parking & insurance)
Brand the event (theme, messaging, visuals)
Create and manage the guest list
Check for any food allergies and dietary restrictions
Find and book a headliner or speaker
Connect with the MC and prepare talking points
Arrange travel and transportation for VIPs
Send out invitations and track RSVPs
Hire and confirm entertainment, including backup options
Rent tables, chairs, and other necessary equipment
Arrange for signage and branding materials
Book cleaning and tear-down staff
Secure vendor contracts and pay them on time
Create a detailed event itinerary
Revise and finalize the itinerary with stakeholders
Plan a surprise element to enhance audience engagement
Ensure the event is fun and memorable
Prepare and execute a social media promotion plan
Proofread and finalize all print and digital materials
Coordinate with sponsors for branding and exposure
Get support staff aligned and briefed
Conduct weekly meetings with the client for updates
Deliver an exceptional event experience
Review checklists before the event to ensure nothing is missed
Make a list of everything you forgot, and then call for help
Your list is long; we make it shorter.
We Handle What You Don’t Have Time to Think About
At Velocity Productions®, we take the pressure off your plate so you can focus on the big picture.
We manage:
• The intricate details of event production, ensuring a seamless experience.
• The growing demands of digital content creation, from video assets to social media integration.
• The equipment needs—sourcing the right gear and ensuring flawless execution.
• The audio and visual elements that bring your vision to life without draining your bandwidth.
• The challenges you haven’t even anticipated, solving problems before they arise.
We do it all while keeping you informed with regular check-ins so you stay in control without being overwhelmed.
Let Velocity Productions® handle the details—so you can focus on delivering an unforgettable event.
